Heather Zempel serves as the Discipleship Pastor and Ministries Director at National Community Church in Washington, DC. With a background in biological engineering and experience as a policy advisor in the United States Senate, she brings a unique perspective to ministry, leadership, and discipleship. Heather is the author of several books including the most recent, Amazed and Confused and Big Change, Small Groups. She loves football, BBQ, and having adventures with her husband Ryan and fun-loving daughter Sawyer Elizabeth.
You work hard. You’ve learned a lot. You are growing your small groups both numerically and spiritually. Your hard work should pay off. But, a promotion is not necessarily a bigger salary or a larger title (but it could be!) Your small group ministry will grow. Your time will not. How are you preparing yourself for what’s ahead?
Many small group pastors and directors start out as small group leaders. By virtue of the fact that you are now leading the small group ministry at your church, you have already received a promotion somewhere along the way. Who are you leading now? Maybe you’re leading a handful of groups. Then you’re probably okay for now. Maybe you’re leading dozens of groups. You’re probably not doing as well as you did when it was only a handful. You need help. Maybe you’re leading hundreds of groups. If that’s the case, then you are completely overwhelmed. You are either barely keeping your head above water, or you’ve convinced yourself that an email newsletter, occasional meetings, and a reporting system are adequate to sustain a large small group ministry. Don’t kid yourself.
If you’ve got dozens of groups, then give yourself a promotion. Recruit and develop coaches to serve the small group leaders, then you will serve the coaches. If you’ve got hundreds of groups, then you deserve two promotions – not only should coaches serve the leaders, but a small group team should serve the coaches. You only meet with eight or so leaders of leaders. These leaders could be paid staff, but in the churches I’ve served these leaders volunteered their time and abilities. Honestly, I had a better team than I could ever afford to hire. But, where do you find these leaders of leaders?
Are You Sharing Responsibilities?
Think about all of the things you are doing right now. Make three lists — what you love to do, what you like to do, and what you hate to do. Take a minute right now and make your lists. I’ll wait.
Now, make a plan to give away everything you hate to do. There are people in your church who would love to do the things you hate to do. Years ago, every member of our church filled out a paper health assessment during a service and turned it in. Now the task was to input all of those paper surveys into a database. (Why did we use paper? Well, it was pre-COVID and pre-smartphone. Stay with me.) I asked for volunteers to help with data entry. Three people stepped up, and three days later the job was done. If that was up to me, those surveys would still be sitting on my desk. There are people who would love to do what you hate to do. Let them do it! This was the easy one.
What are the things you like to do? How can you recruit and develop people to do these things? John Maxwell says, “If someone can do the job 30 percent as well as you can, let them do it. Most likely they can do it 60 percent as well.” But, if you’re like me, it’s easy to fall into the thinking that you’re the only one that can do it, and people like coming to you. Moses had this same issue in Exodus 18. Read more about delegating leadership here.
You need more help, but you need the right help. When you look at your small group leaders, whose groups would you like to see more of? Recruit those leaders to coach others. Which groups do you not want to see more of? Skip those. For more on recruiting coaches, go here.
The biggest issue is not finding qualified people to lead at a higher level. My biggest issue was getting out of their way and letting them use their God-given gifts and abilities to serve other leaders. Don’t get me wrong. I wasn’t entirely hands-off. Everyone and everything was supervised. I just had to come to the realization that my coaches could be more available and serve the leaders better than I could, and that the leaders didn’t need me as much as I thought they did.
Now, let’s take stock. If you’ve given away all of the things you hate to do and are in the process of giving away the things you like to do, then what’s left? The things you love to do. Wouldn’t you love to have more time to do the things you love to do. You can, if you follow this plan.
Are You Raising Up Leaders?
Ask others to read the books you are reading. Bring them to the conferences you attend. Share the podcasts you listen to. Then, get together and talk about what they’re learning and how they’re applying it. Develop a monthly circle of leaders who get together for lunch to discuss leadership principles. If you want to draw out the leaders in your church, offer a group, a conference, or a workshop on leadership. Simply by calling something a “Leadership [Fill in the Blank],” you will quickly identify the leaders or wannabe leaders in your church. Once you know who can lead, then give them a next step.
You don’t want to give anyone the keys before giving them a test drive. If you love to mentor individuals or small groups of people, then pour your efforts into a small group of people who can lead others. Start by asking them to help you by walking alongside new leaders for one alignment series or semester. See how they do. See if they like helping other leaders. See if they’re any good at it. For those who do well, invite them to coach more. For those who didn’t do well (or didn’t do it at all), just thank them for fulfilling their commitment.
The Legacy You Leave is the Leaders You’ve Developed
Think about the steps you took in becoming a leader. Did someone just ask you one day to step into the role where you currently serve? Probably not. Someone saw something in you. Someone gave you a chance. Someone invested in you. Who can you invest in?
In a recent conversation with Heather Zempel, Discipleship Pastor at National Community Church, Washington DC, she shared how a number of former small group leaders who got their start at NCC are now leading in larger capacities across the US. Heather mentored Will Johnston (Eastside Christian Church, Anaheim, CA), Ashley Anderson (Campus Director, NCC), Brad Dupre (Next Level Church, NH), Jonathan Shrader (Reservoir Church, CA), and Clynt Reddy (River Valley Church, Minneapolis, MN). (Catch my interview with Heather Zempel on the Exponential Groups Podcast in a couple of weeks).
What will your legacy be?
Think About This
Ministry done right is all about working yourself out of a job. You might like your job, but sometimes you have to give up to go up. What are you willing to give up? What do you see yourself doing in five to 10 years? How are you preparing for what’s ahead?
When you leave your current position and/or your current church, will the small group ministry you’ve built stand or fall? While the church’s next hire will fill the position you left, the success of your small group ministry is a leadership team who will outlast you. Who are you investing in? What are you letting them do?
As John Maxwell says, “There is no success without a successor.”
Bill Willits is the Executive Director of Adult Ministry Environments for North Point Ministries. One of the founding staff members of North Point, Bill is a graduate of Florida State University and Dallas Theological Seminary. He is also the co-author of the book, Creating Community with Andy Stanley, which was recently re-released in an updated and expanded edition. Bill and his team have helped connect thousands of adults into the benefits of group life.
By Allen White Steve Gladen and Brett Eastman from Saddleback Church host a weekly web-based series called The Small Group Show and are adding The Small Group Leader Show as well. Each show features Training, a Testimony, Trends, Tips and resources for Small Group Pastors/Directors and now Small Group Leaders. Featured guests include small group experts such as: Rick Warren, Pastor of Saddleback Church Heather Zempel, National Community Church, Washington D.C. Eddie Mosley, LifePoint Church, Smyrna, TN Rick Howerton, NavPress Bill Search, Southeast Community Church, Louisville, KY Ben Reed, Grace Community Church, Clarkesville, TN Spence Shelton, The Summit Church, Raleigh-Durham, NC Carolyn Taketa, Calvary Community Church, Westlake Village, CA and, once in a while, you’ll even see me on the show. The Small Group Show and The Small Group Leader Show are completely free. You just need to sign up by CLICKING HERE. To view past episodes of The Small Group Show