3 Secrets of Building an Effective Coaching Structure
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If you’re like most pastors a coaching structure for your small group leaders is a nagging idea in the back of your head. You would love to have the help, but the idea of building a coaching structure and connecting all of your leaders seems a bit daunting. In the meantime, it feels like you can manage your leaders by yourself, but there’s a drawback (see last week’s post).
Like the old adage of “How do you eat an elephant?” a coaching structure is built one piece at a time. Here are the three secrets to building an effective coaching structure one “bite” at a time:
Start by Coaching Your New Leaders Only.
Don’t paralyze yourself with the daunting task of matching every one of your leaders with a coach. Start with the leaders who need a coach the most – your new leaders. This works well for a couple of reasons.
First, new leaders need the most help. They’ve never lead a group before. Second, your experienced leaders are a wonderful pool of coach candidates. Any of your established leaders can answer new leaders’ questions and encourage them. They just share from their experience.
The other great thing about coaching new leaders is that they’ve never had the experience of not having a coach. As far as they know, every new leader at your church gets a coach. Whereas, if you announce to experienced leaders that they’re getting a coach, that announcement will be met with anything from suspicion to resentment. Do new things with new people.
Build Relationships Not a Hierarchy
Coaching is built on a relationship. It’s not an administrative task. It’s not merely a management style. Coaches are NOT meant to be bureaucrats. Coaching is a relationship. If your previous attempts at coaching didn’t work, then examine the relationships between the leader and the coach. Chances are there wasn’t much of a relationship there.
When you are pairing coaches and leaders start by matching people who already know each other. If you’ve brought your prospective leaders or hosts into an orientation meeting, then instruct your coaches to make a beeline to the leaders they know when it comes time to select a coach. If the coach doesn’t know any of the new leaders, at least they’ve had the chance to meet in-person before the coaching starts.
While every one of your new leaders needs a coach, it’s okay to have a partially finished organizational chart. Put your perfectionism aside. Start by coaching your new leaders, then you can fill in the rest of the chart over time.
Every Leader is Not the Same
If you try to coach every leader on the same things, you will have many leaders who won’t respond well to coaching. If you gear your coaching toward new leaders, then you’re taking your experienced leaders back to kindergarten. If you focus more toward experience leaders, then you’re leading your new leaders in the dust.
Effective coaching is based on the group leaders’ needs. What do they need coaching on? What are they struggling with? What are their felt needs? Coaching based on addressing the questions, problems, and needs of group leaders is far more effective than coaching them on what you think they need to know. How do you know what to coach them on? Ask them.
Think about the developmental stages of your children. Babies have different needs than tweens. Toddlers have different needs than teenagers. Just like you wouldn’t teach your toddler to drive or attempt to spoon feed your tween, new leaders need more instruction and support while experienced leaders need more question-asking than instruction-giving. The great thing about coaching is that it’s completely customizable. You can deliver the exact training and encouragement to each leader when they need it.
Coaching is built on a relationship. Start by developing a relationship and building from there. When leaders know they can trust their coaches, then you will serve both your leaders and your coaches well.
Building a coaching structure is some of the hardest work in small group ministry, but once it’s built you can serve more people in a more effective way. And, the great thing is that once your coaching structure is built, it’s scalable. You won’t have to reorganized it as you grow. You just give everyone a promotion.
For More Information on Coaching:
View the Coaching that Works! Webinar On Demand.
The Coaching Exponential Groups Online Course — Six On-Demand Sessions to Build Your Coaching Structure.