If you need more leaders and even people just to help in your church, you are in good company these days. With low attendance numbers dragging on into the third year since COVID began, the leadership deficit in most churches is bigger than it’s ever been. Small groups are a great catalyst for growing leaders.
Every Disciple Can Make a Disciple
Sometimes you can get a little triggered when we hear the word “leader.” It’s a weighty word. Your mind goes to Paul’s qualifications for elders in his epistles to Timothy and Titus. But, as my friend Randal Alquist at Vertical Church in Connecticut says that when it comes to small group leaders, “We’re not recruiting elders here.” You have more knowledgeable and willing people than you give your church credit for. Give them a chance. If they have friends, they can make disciples. But, you don’t want to lower the bar on the title of “leader.”
Paul says, “Do not be hasty in the laying on of hands” (1 Timothy 5:22). Keep the leadership bar high. Only call someone a “leader” once they’ve met the requirements and have received training. But also remember that you don’t need a “leader” to make a disciple. You need a disciple to make a disciple.
When you read “every disciple can make a disciple,” your mind immediately goes to some special people in your church. They’re probably people you would never imagine leading a group or discipling anybody. First, don’t be so closed minded. Crazy people have the unique ability to minister to other crazy people. Second, as my friend Brett Eastman says, “Let the exceptions be the exceptions.” You might be tempted to create an entire system to account for the exceptions. Don’t. Remember that 98% of your people will do a great job leading a group and discipling others. Don’t avoid trying something new or moving forward because someone might cause a problem. As my friend Mark Howell says, “There is no problem-free.” (I just realized that I’m blessed to have so many great friends).
Create an Easy Entry Point
For your people who are not ready to be called a “leader,” create an opportunity for a low risk trial run. This could be as simple as “getting together with your friends and doing a study” for a short-term study of six weeks or so. Provide a video-based curriculum, so they don’t have to teach. (You don’t want them to teach if they’re not trained). You provide an experience leader to walk alongside them to both help and supervise. Then, they invite their friends. Who will they invite?
Let’s say the scale of spiritual growth is 0 – 10. Zero are those who haven’t committed their lives to Christ. Tens are those who are “Jesus Jr.” Everyone falls somewhere on the scale. Now, if a spiritual three starts a group open to anybody and fives, sixes, and sevens show up, what’s going to happen? It will be a terrible experience. The spiritual three is still trying to figure out where the book of Habakkuk is, which makes the group rolls their eyes. But, what if that same three invites his or her friends. Who will be invited? The group will probably be threes, twos, ones, zeros, negative twos, etc.
Don’t Advertise These Groups
If you truly want to take the risk out of these groups, then don’t advertise them or send anyone to these groups. If you put the groups on your website or refer the group to someone, you’ve given the group an implied endorsement. If the “leader” hasn’t met the requirements to lead a group or lacks experience in leading, then those who sign up will experience disappointment. Their expectations weren’t met.
But, if someone gathers their friends, then their friends should know what they’re in for. It’s their friend. In my experience, I’ve never heard someone complain, “My friend’s group is terrible. I can’t believe you let them lead a group. They don’t know what they’re doing.” If they complain about their friend, my reply would be, “It’s your friend. This is on you, not on me.” But, I’ve never heard that complaint. People give grace to their friends.
A Six Week Study is Just a Start
An alignment series or church-wide campaign is the start of a leadership development process. If they enjoy doing a study with their friends, then offer them another study to continue. Once they have two studies under their belt, then begin to reintroduce the leadership requirements you delayed. Once they have met the requirements, then you can call them “leaders.”
Churches who keep a low bar on leadership for years create a situation with a diminishing return. If series after series is presented as too easy, then campaigns will become unimportant to your members. After all if you don’t increase the requirements for leaders and expect more of group members, then they will regard what you’re offering as unimportant. As my friend Carl George once said, “Churches have a one to three year window to get people into groups with campaigns.” After that, your members will suffer what I call campaign fatigue. They become weary of church-wide push after church-wide push.
You’ve got to know when to offer an easy entry point, when to reintroduce the requirements, and when to challenge your groups in their spiritual growth and commitment. While you don’t want to leave anyone in the dust, you also don’t want to keep everybody in Kindergarten. An easy entry point will get admitted non-leaders started, but keeping the bar low will not keep them engage long term.
On-going Leadership Development
Everyone in your groups, both leaders and members, should be taken through a process to discover and develop their spiritual gifts. Use a great resource like Discover Your Spiritual Gifts the Network Way by Bruce Bugbee, SHAPE from Saddleback, or Find Your Place by Rob Wegner and Brian Phipps. Your people should know their spiritual gifts and abilities, then be offered a way to use their gifts in the ministry of your church. Leadershift by Don Cousins and Bruce Bugbee is a great resource on how to implement a ministry development process in your church.
Of course, within every group, every member can learn to lead a group. Pass around the responsibilities from bringing refreshments to hosting in their homes to leading the discussion. You can develop every group member to lead a group.
Think About This
The global pandemic has rapidly and dramatically caused culture to change. It’s almost like we’ve experienced a decade’s worth of change in the last two years. Things aren’t going back to normal. What we are experiencing now is the normal. You have to lead the church you’ve got.
Not every ministry your church offered in 2019 is worth keeping. While COVID brought a great deal of chaos, it also brought a significant amount of clarity. Have you evaluated what your church no longer needs? If your worship center is only half full on Sunday mornings, then you probably don’t need a parking team. Could your parking team make disciples instead? It’s time to evaluate your ministries. Eliminate what is no longer working or is not meeting a need. “Right size” the ministries that are working. Then, readjust the culture of your church for what lies ahead. Don’t be afraid to lose the people you have. They are with you. They are ready to move forward. If there ever was a time to change things, now is the time.
Carolyn Taketa is the Small Groups Pastor and a member of the Executive Team at Calvary Community Church, Westlake Village, California. Her responsibilities include leadership development, vision, strategies, and curriculum. She is a former attorney with a J.D. from U.C. Berkeley Law School, who has been leading small groups for over thirty years. She is a contributing author for Disciples’ Path from Lifeway Christian Resources, part of the editorial advisory team at Christianity Today’s smallgroups.com, and host of GroupTalk: Here to There monthly podcast for the global Small Group Network. Carolyn, her husband Donn, and their two daughters have been part of Calvary since 2001.
Well, 2021 hasn’t quite turned out the way that we thought it would. It’s not 2020, but it’s also not 2019. The world has changed. Our people have changed. Hybrid life seems here to stay. People are craving community. Keeping certain things virtual. And being pickier overall about how they spend their time. How do we move forward with small groups in 2021? I’ll give you a hint: it’s not by moving backward. That’s why I am offering the 2021 Small Group Reset: 5 Days to Reframe Your Ministry. This FREE On Demand Video Resource will help you navigate the changing culture within your church. Sign up at allenwhite.org/reset and start now. Fall 2021 looks to be the largest group launch opportunity you’ve ever seen. Let me guide you in getting prepared.
After the dismissal of our founding pastor, our church was devastated. Everyone left who was in favor of our pastor. Everyone left who was against our pastor. And, all of the staff left, except for me. There I was with the 85 remaining members praying about what to do. It was a hard year.
On the very last Sunday of that year, our new pastor joined us, and hope reappeared. Our church started growing — not dramatically, but consistently.
When we reached 250 people, we heard our congregation say, “I don’t know everybody anymore.”
When we went to two services and reached 400 people, the comments changed to, “I can’t find the people I do know.”
Everybody didn’t need to know everyone, but everybody needed to know someone. We knew it was time to start groups.
I attended conferences, read books, and interviewed other pastors about small groups. The more information I collected, the more confused I became. We launched our groups for better or worse. Some of what we experienced was better than expected. The things we didn’t expect were worse.
Here’s what worked for us:
1. Small Groups Connected Our People Like Never Before.
As our church continued to grow, we didn’t want to see people get lost in the shuffle or fall through the cracks. Even though they didn’t come all at once, they were coming in a steady stream. We needed to start connecting and discipling folks ASAP.
As our couple of Sunday school classes and our midweek Bible study were declining, we found that groups were a great place for people to connect and go deeper into God’s Word. We offered a variety of curriculum for our groups to choose from. Since we only started with a few groups, it was easy to keep an eye on them and know what was going on. If a group started to stray toward the “loony fringe,” we very gently guided them back into the fold. Things were under control.
We made announcements in the services, sent postcards in the mail and emails, and featured groups regularly in the church bulletin. Our groups started to gain momentum.
In fact, we couldn’t recruit new leaders fast enough to keep up with the demand.
2. A Quality Group Experience Starts with Quality Leaders.
Now to make sure we didn’t set ourselves up for trouble, I took on the task of personally recruiting every group leader. I had been at the church for seven years at that time. I pretty much knew the good apples from the rotten apples. (And, God loves the rotten apples, too.)
The easiest place to start was to round up the usual suspects. You know, the folks we counted on for everything. I personally invited board members and founding members as well as other solid citizens. It didn’t take much effort to quickly find 10 willing leaders who I believed would offer a quality experience.
Admission: I also knew that they wouldn’t cause any problems for me. I was wearing a lot of other hats like children’s ministry, leading worship, and overseeing all of our ministries, plus speaking on Wednesday nights and occasionally on Sundays. I did not need any more problems. I had enough already.
We weren’t reaching for explosive growth. After all, since our church was growing steadily, but incrementally, we felt the gradual growth of groups would serve us well. I mean, we weren’t Saddleback or Willow Creek. There was something special about them. Normal churches like ours weren’t seeing huge percentages of people connected into groups…at least not yet.
We offered the groups to our people, and they signed up. Once the groups were full, then the rest of the folks who wanted to join a group had to hang out in the midweek Bible study with me or in a Sunday school class until the next batch of group leaders were ready to go. Even though we let a year pass before we offered groups again, we launched six more groups the following year and quickly filled them up as well.
Things were going well in the “trouble-free” department. Our groups were coming along. And, our church kept growing steadily.
Value: A quality group experience starts with a quality leader.
3. Don’t Skimp on Coaching and Training.
Every year I would gather my new recruits into a “turbo group” by way of Carl George and his book, Prepare Your Church for the Future. We spent six weeks as a small group with the intention of every leader or couple starting their own group when the training was over.
I trained them on why groups were important; how to deal with various issues in the group like over-talkers and conflict; how to recruit an apprentice leader; and how to birth a new group. The training was in the format of a small group, so based on a Bible study, I was modeling a group meeting while I was training the leaders.
After the training ended, and the leaders started their new groups, we met monthly for group huddles. While I did have a couple of other people helping me coach the leaders, I was still learning about group life myself, so I did all of the training and led the monthly huddles. The coaches visited groups and connected with the leaders.
Result: We developed a solid groups system with 30 percent of our adults in groups.
As our church continued to grow, our groups also continued to grow. Groups weren’t keeping pace with the growth of the church, but we achieved 30 percent in groups, which somebody told me once put us in the top 1 percent of all churches in the U.S. — not too shabby.
The plan was for every group leader to indentify and train an apprentice leader. Then, once a year, the group would help a new group get started either by the leader starting a new group, the apprentice starting a new group, or the group dividing into two groups. With group multiplication and the new recruits I was inviting, we were on a good pace to double our groups or better every year. I looked forward to the day when group attendance would exceed worship attendance.
But, it started to feel like I needed another 100 years to catch up with the increasing size of the congregation. Quick Recap: Secret #1: Small Groups Connected Our People Like Never Before. Secret #2: A Quality Group Experience Starts with Quality Leaders. Secret #3: Don’t Skimp on Coaching and Training.
Where We Failed: Bottleneck!
Failure #1. The way we recruited leaders and launched groups couldn’t keep pace with the growth of the church.
The harder I tried to recruit more leaders and launch groups, the behinder and behinder I got. Some years we started 10 groups. Other years we started two groups. One year my training yielded zero new groups.
As the church continued to grow by 13 – 33% per year, our group formation just couldn’t keep up. More people were getting lost in the shuffle, and more leaders were not stepping up at the rate we needed them.
I thought I had a good thing going by recruiting well-known people myself. The problems were kept at a minimum. But, now we faced a much bigger problem — where were the leaders going to come from?
Failure #2: Our leaders couldn’t identify an apprentice leader.
I put a lot of pressure on the group leaders to identify and train their apprentice. After all, the future of our small groups depended on apprentices, or at least, that’s what it seemed like. In every huddle and every encounter with the group leaders, I would emphasize the significance of raising up an apprentice leader. My words didn’t fall on deaf ears. They fell on stressed ears.
My leaders would pass me in the hallways on Sunday morning and say, “I’m working on my apprentice.”
I thought, “Whatever happened to ‘Hello’?”
The apprentice strategy was going nowhere good.
Failure #3: No one wanted to give up their group to start a new group.
Since the group leaders weren’t recruiting apprentices, I took the initiative to recruit potential leaders right out of their groups. There were great candidates right under the noses of the group leaders, but they just didn’t see them. I did!
Before they knew it, the new recruits were in my Turbo Group and headed toward leading their own group. The only problem was that while these potential leaders agreed to participate out of loyalty to me and the church, their hearts weren’t in it. They didn’t want to give up the group they loved. They were torn.
After the six weeks of training was complete, instead of going forward with a new group, many of them went back to the group they came from. This wasn’t progress. This was regress. My efforts were actually working against me.
Failure #4: After seven years of effort, our groups were stuck…
While we had 30 percent of our adults in groups, and our church was allegedly in the top 1 percent of all churches in the U.S., I felt like a loser. The church continued to grow. The groups were stuck. No new leaders. No new groups. No apprentices. So, I gave up on this strategy.
At the end of my time at this church, 125 percent of our weekly adult attendance was connected in groups.
I want to share with you a new strategy we created to recruit more leaders, form more groups faster, and maintain a quality group experience.
By Allen White
This is my interview with Doug Fields, the author of Intentional Parenting. Doug serves as the Executive Director of HomeWord’s Center for Youth/Family at Azusa Pacific University, co-founder of downloadyouthministry.com, and the author of more than 50 books. He previously served on staff at Saddleback Church, Lake Forest, CA with Rick Warren, and South Coast Community Church (now Mariners Church). Doug is currently a Teaching Pastor at Mariners Church, Irvine, CA with Kenton Beshore. Intentional Parenting is a resource for Couples, Small Groups, or Classes based on Doug’s 10 Actions for parents as described in the video). The curriculum includes a DVD teaching video, an individual workbook, and a downloadable discussion guide. As of March 2016, we are looking for churches willing to pilot the Intentional Parenting curriculum with groups, classes, or groups of friends. Space is limited to the first 50 churches who register. For more information on the pilot: allenwhite/org/ip-pilot
Please forgive the recording. It did not come out quite as well as I had hoped, but the Doug’s content is solid. So, maybe listen to this and not watch it!
By Allen White
Video-based small group curriculum has been with us for a while now. Early innovators like Rick Warren and the team at Saddleback Church brought the local pastor into the living room. Brett went on to found Lifetogether, which has sold about 4 million units of their branded curriculum to date. Many other video-based studies have followed and have succeeded.
With all of the professionally produced video curriculum out there, why would a church want to create their own? While well-known pastors have produced some excellent studies, your pastor’s face on the screen presents some strong advantages for your congregation. A Group Study Aligned with the Sermon Helps People Take Their Weekend Experience into the Week.
The hustle and bustle of life tends to edge out the Sunday morning sermon after a day or so. While some sermons are remembered better than others, most are long forgotten by mid-week. By providing small groups with studies based on the weekend message, the points made on Sunday can take deeper root.
By creating space in the small group to review the weekend message via a short video (no more than 10 minutes), the group has a chance to review the points, ask questions, discuss issues, and make a specific application to their lives. Giving groups the opportunity to think about the message and what it means to them causes the group members to retain more. In groups they can involve more of themselves in the teaching. Rather than simply listening and maybe taking notes, group members can wrestle with hard questions and get the encouragement and accountability they need to live out the message.
Producing Your Own Curriculum Engages the Senior Pastor’s Teaching Gift.
A senior pastor without a teaching gift is not a senior pastor for long. This is the most public and most personal role of any senior pastor. Speaking is hard work. Even the most gifted teachers spend hours gathering material, studying, collecting illustrations, and polishing their messages. Once Sunday is finished, for most pastors, the countdown clock to next week’s sermon begins. The one they worked so hard on for this week is now a thing of the past. But, it doesn’t have to be.
What if the pastor could sit down in a living room with his church members and teach them the part he couldn’t get to on Sunday morning? What if in that circle the pastor could share his heart about what the Bible passage means and what it would mean if people started obeying it? A video-based curriculum can breathe new life into a message destined for the archives. Not only will the congregation learn more, but the message will go farther through the group.
The Senior Pastor’s Involvement Elevates the Role of Groups.
For most churchgoers, the initial draw to a church is the pastor’s teaching and the music. As hard as the other church staff work in their roles, this is the simple truth. The senior pastor plays a highly significant role in the spiritual lives of his congregation.
By connecting the small group study to the weekend message, you can leverage the influence of the senior pastor in leading his people to connect in small groups. Once the pastor has created a video curriculum, his next question will be “How do we use this? How do we recruit more leaders? How do we get people into groups?” Don’t you want your senior pastor asking those questions?
What’s important to the senior pastor will be what’s important to the congregation. Bulletins, video announcements, website – none of these come close to having the #1 influencer in the church direct the congregation. When the pastor asks for people to host groups, people will host groups. When the pastor invites members to join groups, members will join groups. When E.F. Hutton talks…
I learned this lesson over a decade ago. I had spent seven years recruiting and training leaders to find only 30 percent of our congregation in groups. But, the first time our senior pastor stood up and asked for host homes, we doubled our groups in one day. I never looked back. He did all of the recruiting and leading from that point forward. I have not recruited a group leader myself since 2004, even though I have served in another church since then. The Pastor’s Teaching on Video Curriculum Moves the Weekend Message Beyond the Church Walls.
When church members invite their friends, neighbors, co-workers, relatives and others to join them for a church-produced Bible study, the senior pastor is introduced to many more people than actually attend the church on Sunday. In homes, workplaces, Starbucks and even commuter trains, the pastor’s teaching goes out to many new people.
Often new people will meet the pastor via video before they meet him in person. But, the transition from the living room to the church auditorium now is not quite as daunting. New folks feel they’ve already met the pastor through the weekly group studies. And, don’t tell the group hosts and leaders, but they’re actually doing evangelism. Shhh.
A Simple Teaching Tool Puts Group Multiplication on Steroids.
A video curriculum is easy to use. In fact, someone who has never led before simply needs to follow the instructions. The teaching on the video provides the wisdom and expertise. The questions in the book provide the pathway for a great discussion. Pushing play and reading questions is not so hard.
Think about this: every person in your church has friends. The people who are less involved in the church will actually have far more friends outside of the church. What if your church members each gathered a group of 8-10 people for a video-based study featuring your senior pastor? Could a church of 100 members reach 1,000 people? What about a church of 1,000 going after 10,000? What about a church of 13,000 reaching over 100,000? Is it possible? The Bible says all things are possible with God.
If you’re interested in creating your own curriculum this year, join me for a Live Webinar on:
Tuesday, April 5 at 2pm ET/ 11am PT
Wednesday, April 6 at 1pm ET/ 10am PT
Thursday, April 7 at 11am ET/ 8am PT
REGISTER HERE: allenwhite.org/webinars