Budgeting for a Church-wide Campaign

Budgeting for a Church-wide Campaign

Image by fancycrave1 from Pixabay

As you think about the fall small group boom, one of the best ways to recruit new leaders is with a church-wide campaign or small group in a box. We’re just going to talk about curriculum in this post, but curriculum alone won’t get big results. You also need strategy. Add to strategy, prayer. Then, you’ll have something.

Campaigns or alignment series can be rolled out in several different ways. I see sort of a Good, Better, Best in the approaches:

Good – Purchase a video-based curriculum that your pastor promotes.

Better – Purchase a video-based curriculum that aligns with your pastor’s sermon series and that your pastor is willing to promote.

Best – Create your own video-based curriculum with your pastor’s teaching. Not only will your pastor promote groups more enthusiastically, but your people will respond more enthusiastically.

What Curriculum Will You Use?

Will your church purchase curriculum or create curriculum? If you purchase curriculum, then you need to plan for $70-$100 per group. Creating curriculum varies widely as you’ll see below.

Will you sell the curriculum to the group members? I recommend providing the video and a study guide to the group leader at no cost, then charging the group members for their study guides at cost or less. Also, plan to give away a few study guides to those who cannot afford them.

If you are purchasing curriculum, what platform carries the video? Once upon a time, we bought DVDs at $25 each. That adds up. Is there a curriculum on Right Now Media, Studygateway, Amazon Video On Demand, or another source? If so, your current subscription might already cover the video costs. Otherwise, you’ll have to rent or purchase the content. This adds up quickly.

Creating Your Own Curriculum

The methods of creating curriculum vary widely. I’ve helped churches develop video-based curriculum with budgets ranging from $25,000 – $50,000 or more. I’ve also coached churches who created their curriculum with an all volunteer team or even shot the video with an iPhone. It all worked. It just depends on how you want to work it! Here are a few things to consider:

Who will produce your video? A professional videographer, a wedding videographer, your in-house production team, your volunteer team, you and your pastor (that’s how I produced my first one!), or an iPhone user? There are pluses and minuses with each option. Hiring outside expertise can cost a lot of money, but also guarantee a finished product on time. In-house production teams can save money, since the church is already paying them, but you are at the mercy of the 156 other projects on their list. The same flexibility goes with a volunteer team. They may have the skills, but they’re moonlighting. Patience is required. You have to allow plenty of time (read: If you’re shooting a fall campaign with staff or volunteers, start now!)

What equipment do you need to purchase or rent?

Where will you shoot the video? Is there a cost? (I recommend shooting in a large home and NOT at the church).

What are the costs of feeding the crew? A fed crew is a happy crew. A hungry crew will think twice about your next project.

How will you provide the video to your groups? Streaming on Youtube or Vimeo? DVDs? You can also stream your videos through your Right Now Media account.

Creating Study Guides

Will you produce a physical study guide or provide a digital download? If this is a major launch, then a physical study guide in people’s hands will show the effort you put into the study. For any other launch, a download will do.

Who will design your cover? You are not a designer. Don’t design your own cover.

How will you print your books? On demand printers like Kindle Direct Publishing or Ingram Spark charge about $2.25 each for a 120-page study guide whether you purchase one copy or 1,000 copies (plus shipping). You do need to allow 30 days for printing and shipping. You could go with a conventional printer, even a local printer, but to get $2.25 per book, you’d have to order 2,000 copies. And, if you need more copies, the price goes way up!

The most affordable way to deliver curriculum is with streaming video and a digital download. There are no costs. This is perfectly suitable for regular seasons and semesters. For major group launches, the extra effort of producing a physical book will create more interest in your church and net huge dividends.

As you work through these questions, you will find clarity for planning and budgeting your next church-wide campaign. If you need any help, I have produced curriculum for a wide variety of pastors and churches including Rick Warren, Dr. Tony Evans, Chip Ingram, Gene Appel, and many others. For more information, click here.

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I Never Thought Ministry Would Involve Film Credits

I Never Thought Ministry Would Involve Film Credits

by Allen White ITG Credits
Some of you know me because I was your pastor at one time. Some of you know me as a fellow small group pastor. Some know me as the guy who wrote an article about Robin Williams that half a million people read. And, some know me as the Vice President of Lifetogether Ministries.
Lifetogether has had an amazing 12 months. We’ve created projects The Daniel Plan curriculum for Rick Warren, Destiny and Elijah for Dr. Tony Evans, Lifegiving Relationships for the Association of Related Churches (ARC), I See a Church with Greg Surratt and Josh Surratt at Seacoast Church, What If with Jonathan Falwell at Thomas Road Baptist Church, You Have It in You by Pastor Sheryl Brady at The Potter’s House of North Dallas, Believe with Dr. George O. Wood, General Superintendent of the Assemblies of God, and In the Gap by Pastor Wilfredo (Choco) De Jesus. And, I’m forgetting a bunch of others.
I am not a video producer. I am an executive producer, which means I solve the problems and pay the bills. While it was fun developing these projects, the greater fun for me is coaching churches who are launching small groups using these curriculum titles. It’s not about numbers. For me, it’s about an ordinary believer gathering a few friends around a user friendly curriculum and experiencing God using them to serve others. That’s why I do this every day.
What do you think about video curriculum?

How Dr. Tony Evans Launched 500 Groups at Oak Cliff

How Dr. Tony Evans Launched 500 Groups at Oak Cliff

By Allen White Dr Tony Evans
This last year, I had the privilege of coaching Dr. Tony Evans and his team at Oak Cliff Bible Fellowship in Dallas. When we started the partnership, they had a solid small groups system producing strong incremental growth, but a few adjustments netted a huge dividend.
1. Dr. Evans Produced Curriculum for His Sermon Series
Partnering with The Urban Alternative, Lifetogether helped to produce the first video-based curriculum based on his Destiny book, which was actually shot in Dr. Evans’ home. I am firmly convinced that other than Jesus Christ, the reason anyone joins any church is because of the senior pastor, especially if they are not connected to others in the church through a group, Bible study or class. (Don’t tell the worship pastor. This news will break his heart.)
People are there because they like the senior pastor’s personality and style. They glean from his wisdom and laugh at his jokes. When the senior pastor offers a curriculum featuring his teaching, it’s difficult for the pastor, but it’s a no brainer for his people. They want in!
2. Dr. Evans Invited His Members to Start Groups
On Sunday, September 1, 2013 (Labor Day weekend), Dr. Evans preached a message called The Connection Commandment.
“Even though it depresses me to know you forget my sermons week by week, I do have issues with that, the good news I have for you today is if you just remember two Jesus says everything else hangs on them. You are to love [God] with everything that you got and you are to transfer that to others and when you do you got the whole Bible starting to live inside you because He said the whole scripture depends on just these two,” said Dr. Evans.
He went on to invite people to open their homes and gather groups to grow together. On Labor Day Sunday, 260 people at OCBF said “yes” and turned in a card committing to launch a group. By the time the Destiny series started three weeks later, 500 people offered to start groups.
3. Dr. Evans’ Team Rearranged the Requirements
Intially, small group leaders at OCBF went through extensive training prior leading a small group. In fact, their leadership process is a year long. But, for this series, they reframed what they were asking for. This wasn’t a call to “leadership” per se. This was a call to obedience, because everyone is called to go and make disciples.
After people said they would start a group, the staff made sure everyone was a member at OCBF, which was a requirement. Now, I’ll be honest, I was nervous about this requirement until I discovered the church had 7,000 members. That’s a number I can work with. The staff invited the people starting groups to a one hour orientation to cover the basics, then let them get started with the series. Following the series the church offered additional training to these new leaders. The end result is including all of their small group leaders, new and established, in the same small group system.
[youtube http://www.youtube.com/watch?v=x7hXr2J-CrM&w=640&h=360]
What did Dr. Evans and his team do that you haven’t tried yet? What’s holding you back? Leave your comments below.

What the Church Could Learn from the Gaylord Opryland Hotel

What the Church Could Learn from the Gaylord Opryland Hotel

By Allen White GaylordOprylandMap
I just returned from the NRB Convention at the Gaylord Opryland Hotel in Nashville. The last time I was at Opryland was nearly 30 years ago, and it was an amusement park. Things have changed.
It was a great convention meeting folks like Gary Smalley, Steve Scott, Dr. David Jeremiah, and Dr. Tony Evans (Lifetogether worked on his Destiny curriculum and helped to launch 500 new groups at Oak Cliff Bible Fellowship.) While these are all great men of God with outstanding ministries, what really impressed me was the hotel staff.
The staff was friendly and nice as you would expect in the South. They were also unusually helpful. You couldn’t stand at the hotel map for long without staff members asking if they could help you.
On one particular afternoon, I was trying to meet up with Brett Eastman, my boss at Lifetogether Ministries,  and Phillip Jackson from World Outreach Church, Murfreesboro, TN. They were watching an interview with Dr. Ben Carson and Eric Metaxas. The ballroom seemed hidden somewhere.
A hotel staffer named Jim came to my aid. He said it would be easier to walk me over than to give directions. As we walked, I asked Jim what he did. I expected an answer like “Gaylord Opryland Shirpa,” but he’s the head of construction. From carpeting to roofing, he keeps the place in tip top shape. This walk was not in his job description for sure. But, if anybody knew the building, Jim was your man.
After a very long walk (Jim averages 9 miles a day himself), I arrived at the right spot. Jim had gone the extra mile or nine for me.
Even leaving the hotel yesterday, an employee walking to her car asked about my stay and talked about how much she loved working there. Their staff are their biggest fans.
Please Comment: What could the church learn from them?

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